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Paralegal

Job ID #24
Los Angeles, CA

The Role

As a member of the Legal and Compliance team, the Paralegal will partner with the General Counsel/Chief Compliance Officer, Deputy General Counsel/Deputy Chief Compliance Officer, and Regulatory Compliance Director on legal matters and to a lesser extent on compliance matters.

This role is based in ARA’s Los Angeles office. Candidates will be expected to be local residents and commute to the office, with a minimum of four days a week currently required, and a potential requirement for additional days in the future.
 

Essential Functions

• Coordinate all entity formation, dissolution, and authorizations and manage annual maintenance/written consent processes.
• Draft resolutions in connection with acquisitions, financings and other transactions.
• Provide support regarding written consents collection in connection with annual financial statement audits of commingled funds.
• Handle service of process received by CT for active entities or oversee admin support regarding such notices.

• Use various third-party technology platforms and tools to:

• Assist with OFAC searches using WatchDog and other anti-money laundering activities.
• Manage archiving of website pages.
• Supervise onboarding of outside law firms in CounselLink and assist with billing issues.

• Oversee the SOC program and collect/provide initial analysis of SOC reports from third-party vendors.
• Maintain ARA’s Contract Log and send reminders to various departments regarding expiration and auto-renewals.
• Assist with filings pursuant to the Corporate Transparency Act.

• Maintain Disaster Recovery program, including managing quarterly and semi-annual updates of the firm’s disaster recovery portal and documentation and updating wallet cards for DR Team as needed.
• Partner with Office Assistant to conduct annual off-site records clean-up.
• Support quarterly campaign finance review activities.
• Complete periodic state lobbyist and disclosure filings.
• Maintain blue sky tracking log to comply with state and federal securities laws, coordinating with outside counsel as needed.
• Draft quarterly Portfolio Manager certificates and coordinate execution.
• Oversee and coordinate execution of quarterly Side Letter Certifications with various internal departments.
• Support annual compliance audit of Compliance’s policies and procedures.
• Support the Compliance team with maintenance of all SEC required documents and reporting obligations including maintaining policies and procedures and filing Form ADV and Form PF.
• Support quarterly reviews of ARA employees’ and third-party service providers’ LinkedIn profiles to comply with SEC social media requirements.
• Assist with other compliance related matters connected to the firm’s commingled funds.
    

Candidate Qualifications

Essential Business Experience and Technical Skills
 

• At least three years’ experience in firms such as law, accounting, investment banking, private equity, or other similar industries, preferred.

• Candidate must be
  • Self-reliant, self-confident, adaptable and flexible,
  • Able to work effectively in teams and individually,
  • Comfortable using technology,
  • Able to thrive on challenges and significant responsibility,
  • Work well under pressure with tight turnarounds and deadlines,
  • Exceptionally well organized and detail-oriented individual,
  • Analytical and resourceful with the ability to strictly monitor and adhere to detailed processes and procedures.
      

Competencies

The ideal candidate for this role will exhibit competency in the areas listed below. At ARA, we see possessing these traits as vital to the success of the position:

Creative Thinking – An innovative thinker who translates thoughts into actionable items.

Works Collaboratively – A team player with a commitment to achieving objectives through collective action and communication.

High Energy – Thrives in a fast-paced, dynamic environment where multi-tasking is essential.

Models Our Values – Conducts daily business and interactions with mindfulness to reflect ARA’s culture and promote its values and standards.

Results Driven – Outperforms expectations and promotes the firm’s competitive advantage through an analytical and context-driven approach to problem-solving.
 

Job Specifications

• Expected work hours: 8:30 to 5:30, Monday through Friday, with occasional weekends.
• Travel: Business trips with overnight stays may be required although infrequently. Occasionally, you may need to drive a personal vehicle for business.
• Work environment and physical demands: General office environment.

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

American Realty Advisors is committed to equal employment opportunity. We do not discriminate based on an individual’s race and associated traits, sex, gender, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, sexual orientation, gender identity and expression, age, genetic information, military, and veteran status, or any other basis prohibited by law state or federal law. This policy governs all aspects of employment at American Realty Advisors, including hiring, assignments, training, promotion, compensation, employee benefits, employee discipline and discharge, and all other terms and employment conditions. ARA considers for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance No. 184652.

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